Job in November 2017

JOINT PROJECTS ADMINISTRATOR – INTERNATIONAL EDUCATION AND PUBLICATIONS SERVICES

JOB TITLE/POSITION:     Joint Projects Administration for Education and Publications Services (International Operations).

LOCATION:   Plovdiv, Bulgaria, but the post holder may sometimes be required to work at other locations nationally and internationally with prior arrangements.  Hence there is some travelling involved subject to prior arrangements.

THE APPOINTMENT 

A Projects Administrator/Legal Officer and Publications Assistant is required to provide general administrative,  legal duties, publications assistant work, attending meetings and hearings with appointed representatives, assisting in project report preparations, dealing with queries, assisting in undertaking company secretarial work involving complying with legal requirements at the Companies House, and regulatory Authorities and other Governmental Agencies, working as a case worker on sponsored community projects and legal matters, and general secretarial and administrative duties as required from time to time in the Collaborating Community Health, Social care and Education Organisations,  and the collaborating international charitable organisations in the community projects, including, the sponsored Fellows in the community or, community projects sites and other institutions as required. The projects are based on undertaking various legal activities, community health and education project, research in healthcare issues and medical education, administering various community projects, assist in the work on the application of new technology in healthcare, and education, websites administration and design, students, recruitment services,, and assists in the editorial work and production of various publications including journals and books.  Summary of the general duties is stated below.

SUMMARY OF GENERAL DUTIES:

The potholder would be required to undertake the following duties (please note that duties stated in the below are just for guidance and there may be other duties to undertake in the position):

• Assisting in Educational Administration  and Student recruitment in all subjects
• Assisting in the production of books and guides
• Undertake general editorial, educational and legal administrative duties.
• Researching into various aspects of the editorial, legal and educational work.
• Taking statements and preparing notes for hearings, and liaising with courts, tribunals, solicitors, barristers and other organisations as required.
• Undertaking Company Secretarial duties to collaborating projects of the collaborating member organisations in the community projects including preparing and filling documents in the Companies House and other agencies internationally
• Attending hearings and meetings and assist in the representation of team members.
• Dealing with awards, scholarships issues and contracts
• Working on various Community Projects including the African Community Projects and European Community Projects, including  other regional projects
• Assist in the editing and proof reading of reports, articles and documents prepared by the team members before submission for publication, and articles received for publication.
• Liaising with the Webmasters and updating materials on the various collaborating Websites
• Assist in preparing presentations and reports of the teams’ works.
• Assist in attending and presenting teams work in national and international conferences
• Assisting in staff recruitment and supervision.
• Compiling case bundles and delivering to the Courts, Tribunal, Chambers, Solicitors and other bodies as required in time.
• Taking instructions from international editorial board members, ambassadorial and legal agents, senior officers and representatives and carrying them out as required
• Dealing with Companies House issues and other corporate affairs, including liaising with Trustees/Directors and Committees as required.
• Assisting in the production and editorial work of journals and books produced by the collaborating project teams.
• Undertaking recruitment duties, involving advertising jobs, and dealing with applications and interviews.
• Assisting in  the administration of the European and African Community Projects
• Assisting in dealing with the organisations of national and international courses and conferences.
• Assist in dealing fundraising and financial issues
• Any general administrative duties, and other tasks and duties as
• Assist in Medical and Dental Students recruitment
• Assist in Organising Open Days and attending Open days with students etc.

RATE OF PAY:    The rate of pay will be as per the rates payable to secretaries and administrators in   Bulgaria. 

HOURS:    Up to 10 hours per week.

DURATION:  Up to 3 months.  There may be an opportunity for the term of employment to be extended subject to availability of funds and other factors

CANDITATE REQUIREMENTS:

 The right candidate would be required to be educated to high school/further education level minimum, but candidates with degrees or equivalent qualifications can apply.  The potholder is required to be computer literate and must have experience of working with Microsoft Office Suite packages, including Word, Excel, PowerPoint, Access, Publisher etc.  Must be able to use Emails and have knowledge of how to work on the Internet. Excellent command of English Language is required to do this work.  Web editing knowledge is an advantage, as the candidate will be required to liaise with the Webmaster and Internet facilities providers.  Previous administrative, Personal Assistant or Secretarial experience is an advantage.  Possession of Full Driving Licence is also desirable, although not essential.

HOW TO APPLY:

 Please send your CV to personnel@jiare.org.uk .  Short listed candidates would be invited to interviews and completion of other recruitment forms.

CLOSING DATE FOR APPLICATION:    7 November 2016

Joint International Academies of Research and Education (JIARE) and the Joint Collaborating Not for Profit/Charitable Organisations are Equal Opportunities Employers.